Privacy Policy and Disclaimers

Privacy Policy and Disclaimers

Updated January 1, 2023

Holthouse Carlin & Van Trigt LLP understands the importance of privacy, collecting, maintaining, and using personal information. This Privacy Policy and Disclaimer (Policy) applies to any person that uses or accesses the website owned and maintained by Holthouse Carlin & Van Trigt LLP, www.hcvt.com (Site) or who receives services from Holthouse Carlin & Van Trigt LLP in his or her individual capacity.

Disclaimer pertaining to Moore North America, Inc.

Holthouse Carlin & Van Trigt LLP is an independent member firm of Moore North America, Inc. (MNA), which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA and MGNL are independent entities, owned and managed in each location. Their membership in, or association with, MNA or MGNL should not be construed as constituting or implying any partnership between them. 

BY USING OR ACCESSING THIS SITE, WWW.HCVT.COM YOU AGREE TO THIS PRIVACY POLICY AND DISCLAIMER. PLEASE READ THE POLICY CAREFULLY.

The information, artwork, text, video, audio, or pictures (collectively "Information") contained on the Site is owned and operated by Holthouse Carlin & Van Trigt LLP. The Information on this Site is provided by Holthouse Carlin & Van Trigt LLP for general guidance and is intended to provide users general information of interest. The Information provided is not intended to replace or serve as a substitute for any accounting, tax, legal or other professional advice. Based on specific facts or circumstances, the application of laws and regulations may vary. You should consult with a Holthouse Carlin & Van Trigt LLP professional or other applicable professional before making any decision or taking any action.

We try to make sure that the Information on the Site is accurate and obtained from reliable sources.  Holthouse Carlin & Van Trigt LLP does not guarantee or warrant the Site. Therefore, the Information is provided "as is" without warranties of any kind, express or implied, including accuracy, timeliness, and completeness. We make no representation, warranty or guarantee that the Site will be error-free, omission-free or free of viruses. Tax articles and other Information on this Site are not intended to be used, and cannot be used, by any taxpayer for the purpose of avoiding accuracy-related penalties that may be imposed on the taxpayer. In no event shall Holthouse Carlin & Van Trigt LLP, its related partners, principals, managing directors, agents or employees be liable for any direct or indirect damages, whatsoever, without regard to the form of any action, arising out of or in connection with the Site, any content on or accessed by use of the Site, or any copying, display or other use hereof.

Cookies

We use "cookies" on this site. A cookie is a piece of data stored on a site visitor's hard drive to help us improve your access to our Site and identify repeat visitors to our Site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our Site. Performance cookies such as Google Analytics, are used and help us keep track of the pages visited and help us to determine what is important and of interest to our Site visitors.

By accessing our Site, you agree to the use of cookies as described herein. You can disable cookies on your device. To learn more about cookies, see www.allaboutcookies.org. 

Information

Holthouse Carlin & Van Trigt LLP is the sole owner of the information collected on this Site. We only have access to/collect information that you voluntarily give us via email or other direct contacts from you, such as your name, address, email address, phone number. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We do not disclose any nonpublic personal information about our clients or former clients to any third parties except required by the Code of Professional Ethics and Ethics Rulings of the American Institute of Certified Public Accountants (AICPA), or as permitted by law.

Holthouse Carlin & Van Trigt LLP, when legally compelled to do so, may disclose any of your information or in good faith, believes the law requires such disclosure, or disclose your information for the protection of the legal rights of Holthouse Carlin & Van Trigt LLP.

Unless we have specifically requested and have provided a secure transmission method, we request that you do not send sensitive information such as social security number, health insurance number, driver’s license number, credit card number, bank routing, ABA or account number, birth date, or any other personally identifiable information.

Security

We are committed to helping ensure that your information is secure. When you submit sensitive information via the firm’s portals, your information is encrypted and transmitted to us in a secure way. We will not ask for sensitive information to be submitted via our website contact forms. Unencrypted means of transmitting data, such as emails and website contact forms, are not considered a safe way of sending sensitive information (e.g., financial information, social security card numbers or credit card information). We take care of and use reasonable measures to protect user information and unlawful access to information. No transmission over the internet, data storage, or security systems or measures are fully secure. We, therefore, cannot guarantee the security of any information we have received from you or transmitted to you.

If you believe your information is not secure due to a problem on our Site, please contact us immediately at privacy@hcvt.com.

Links

As a matter of convenience to the user, Holthouse Carlin & Van Trigt LLP has provided links to websites owned and operated by others (Third Party Sites). Holthouse Carlin & Van Trigt LLP does not have control of the Third Party Sites. Holthouse Carlin & Van Trigt LLP is not responsible for the content on the Third Party Sites and makes no representations or warranties regarding privacy policies, computer viruses, or other damage that may be caused by downloading information from Third Party Sites. This Policy does not apply to Third-Party Sites. We reserve the right to request the removal of links from another site to hcvt.com.

Opt-Out

If you do not want to receive any marketing-related materials from us, please see How to Contact Us to opt out from receiving such information.

Other Matters

You may not copy or use the logo of Holthouse Carlin & Van Trigt LLP without express written permission. Contact marketing@hcvt.com to request such permission.

This Site’s intended use is for persons older than 13 in accordance with the Children’s Online Privacy Protection Act ("COPPA").

The site does not detect or react to a browser’s Do Not Track setting. The site does not track personally identifiable information and Google Analytics statistics are anonymized.

Holthouse Carlin & Van Trigt LLP California Privacy Notice

In addition to our full Privacy Policy at https://www.hcvt.com/privacy.html, this California Privacy Notice applies to certain California residents (“Consumers”) from whom we collect personal information as a business under the California Consumer Privacy Act of 2018 (California Civil Code §§ 1798.100 to 1798.199) and its implementing regulations, as amended or superseded from time to time (“CCPA”).

Information for California Residents

We collect Personal Information from California residents and comply with the California Consumer Privacy Act and related laws and regulations (“California privacy laws”). This California Privacy Notice applies to California residents (“users,” “you,” or “your”).

For the purposes of this California Privacy Notice, “Personal Information” means information that is linked or reasonably linkable to a particular individual or household. However, the following categories of information are not Personal Information:

• Publicly available information;
• Deidentified or aggregated data; or
• Information otherwise excluded from the scope of California privacy laws.

This Privacy Notice provides the following information to California residents:

• Categories of Personal Information we collect;
• Purposes for which we use Personal Information;
• Categories of Personal Information we disclose to third parties;
• Categories of third parties to which we disclose Personal Information; and
• Consumer rights under California privacy laws and how to exercise those rights, specifically including:
  • The rights to access, correct, or delete their Personal Information;
  • The right to limit the use of their Sensitive Personal Information in certain circumstances; and
  • The rights to opt out of targeted advertising, sales of Personal Information, or profiling.

Categories of Non-Sensitive Personal Information

The table below outlines the non-sensitive categories of Personal Information Holthouse Carlin & Van Trigt LLP collects about California residents and whether and how they are disclosed to third parties.

We collect Non-Sensitive Personal Information from the following sources:

• Directly from our users

Categories of Sensitive Personal Information

The table below outlines the categories of Sensitive Personal Information Holthouse Carlin & Van Trigt LLP collects about California residents and whether they are disclosed to third parties. 

We collect Sensitive Personal Data from the following sources:

• Directly from our users

Use of Personal Information

We use Personal Information for the purposes described above. Personal Information may also be used or disclosed as otherwise permitted or required by applicable law.

Disclosing Personal Information

We disclose Personal Information to the following categories of third parties:

• Processors (also referred to as “Service Providers” or “Contractors” in California law): We use processors to securely handle Personal Information on our behalf for our business purposes and only on our instructions. California privacy laws and our contracts with these companies prevent them from using your Personal Information for their own purposes.
• Affiliates: We may disclose your information to our affiliates, subsidiaries, and representatives as part of providing our services.

See the tables above for more details about how different categories of Personal Information are disclosed.

We do not sell Personal Information to anyone. We do not share Personal Information for advertising purposes.

Exercising Your Personal Information Rights

California residents have the following rights under California privacy laws:

• The right to know the Personal Information we have collected about them, including the categories of sources from which we collected the Personal Information, the purpose(s) for collecting, selling, or sharing your Personal Information, and the categories of third parties to whom we have disclosed your Personal Information
• The rights to correct or delete Personal Information;
• The right to limit the use of Sensitive Personal Information in certain circumstances;
• The rights to opt out of targeted advertising, sales of Personal Information, or profiling; and
• The right not to receive discriminatory treatment for exercising their privacy rights.

If you are a California resident, you can submit a request to exercise your personal data rights under California privacy laws by visiting our online portal found at https://www.requesteasy.com/5dfe-0172 or by calling our toll-free number at 1-855-435-9352.

To protect your privacy, we may need to authenticate your identity before we respond to your rights request. We will verify your identity by We will verify your identity by sending an email to your email address on file with a link to click. We may ask you for additional information as part of this process, including the last four digits of your social security number. If you do not complete the verification process, we may be unable to process your request. Any information you provide to authenticate your identity will only be used to process your rights request and not for any other purpose. Please be aware that we do not accept, or process rights requests submitted through other means.

We will respond to your rights request within 45 days, though in certain cases we may inform you that we will need up to another 45 days to act on your request. If we suspect fraudulent or malicious activity on or from your account, we will delay taking action on your request until we can appropriately verify your identity and the request as authentic. Also note that each of the rights are subject to certain exceptions.

We reserve the right to decline to process, or charge a reasonable fee for, requests from a California resident that are manifestly unfounded, excessive, or repetitive.

Notice of Right to Limit the Use of Sensitive Personal Information

You have the right to limit some uses of Sensitive Personal Information. You may direct companies not to use Sensitive Personal Information except as necessary to provide goods or services you have requested or other exempt purposes.

However, we only use Sensitive Personal Information for purposes that are exempt from this right, such as to provide you with goods or services you have requested, to detect and prevent security incidents, or verifying the quality of our goods and services. The full list of these exempt purposes is specified in California Code of Regulations, Title 11, Section 7027(m).

Children’s Data

We do not knowingly sell or share for targeted advertising the Personal Information of California residents under 16 years of age.

We comply with the Children’s Online Privacy Protection Act (“COPPA”), in addition to California privacy law, with respect to any Personal Information we collect or use from children under the age of 13.

Authorized Agent Requests

California privacy law allows you to designate an authorized agent to make a rights request on your behalf. Your authorized agent may submit such a request by following the same method described above in the section titled Exercising Your Personal Information Rights. We may require verification of your authorized agent’s authority in addition to the information we require for verification of your identity.

Notice of Financial Incentive

We do not offer financial incentives to California residents based upon the collection, retention or sale of  Personal Information.

Contact Us

If you have any questions or concerns regarding this CPRA Privacy Notice, contact privacy@hcvt.com.

Last updated: August 7, 2023

Holthouse Carlin & Van Trigt LLP California HR Privacy Notice

Privacy Information for California Employees, Contractors, and Applicants

We collect Personal Information from current and past employees (‘Employees’), Contractors and Applicants and comply with the California Consumer Privacy Act (“CCPA”) and California Privacy Rights Act (“CPRA”), together referred to as “California Privacy Law.” This California HR Privacy Notice applies to California Employees, Contractors, and Applicants (“you” or “your”). Holthouse Carlin & Van Trigt LLP (“HCVT”) will extend these rights to HCVT employees located in the United States of America. To learn more about your rights, see HCVT's California HR Privacy Notice.